Change Management System
Challenges
Change is the only constant. Not just in life, but in businesses too. Organizations have their tryst with change at some level, on a day-to-day basis. For ex: the change could be in the form of transition or transformation of their goals, processes or technologies. Any change brings along with it the challenges. Hence, to be successful in the long run, business organizations need to learn to deal with change, and to manage it.
Organizations need a mechanism to deal with change; to implement strategies for effecting and controlling change, and helping their employees to adapt to change. A manual system can’t help them manage it, for it can’t assist their employees to maintain, track, and approve the changes in SOPs, policies, and other critical documentation. Neither can it allow them to evaluate the impact of change on the different functions of their business. So, what’s the fix?
Solution
In order to monitor, and optimize the process of managing these changes in the most efficient and effective manner, business organizations need a robust change management system such as BatchMaster change management software. It helps businesses automate and manage every step of the change control process- from initiating change request, through impact evaluation, actual implementation, verification, to closure.
Additionally, this feature-rich solution that comes equipped with the contemporary tools and an easy-to-use interface also offers organizations of different sizes and types a way to set-up department-wise approvals, get notifications for approvals in real time, and change executions, implementations, closure, and training. This helps businesses achieve their change management objectives seamlessly.
Features of Change Management System
- Change request – Get to define the source where the change request comes from, and handle alterations to any product or procedure in a systematic manner.
- Change definition and scope – Keep for future record what led to/initiated change, who requested it, its justification, impact, risks etc. along with a copy of ref docs, if any, of the proposed change.
- Change type – Select a change type from a number of pre-stored default types of change before taking up a change management project.
- Planning – Record the plan for implementing the change and the back-out plan in case the implementation fails.
- Implementation – List and record activities needed to be undertaken to implement the change.
- Training – Enter and store training details related to a change request that’s being made. Details such as training due date, user groups for mandatory/optional training, etc. can be maintained along with the description.
- Verification & closure – Enter and store the details of the verification and closure for the entire change management process.
Ready to elevate the quality of your business?
Create a culture of quality throughout the organization – with end-to-end QMS software BM QualityMaster
Benefits of Change Management Software
- Automation of all tasks pertaining to change management
- Allows collecting and tracking data related to change, and facilitates analysis of the data
- Allows evaluation of proposed change
- Allows evaluation of impact of the change on different departments of the business
- Offers easy integration between the change management process and training
- Allows maintaining, tracking, and approving changes
- Provides with ability to define reason, description, department affected by the proposed change, and implementation plan
- Provides support to complete change management cycle li> Gives complete visibility into change management process
- Automate and streamline the audit process.
- Easy planning of audits, with simplified flow for execution of audits.
- Define different audit categories such as Departmental Audit, Documents Audit, Financial Audit, and Organizational Audit, etc., and specify whether or not the audit requires approval.
- Specify the different requirements that constitute an audit checklist.
- Generate automatic audit reports to meet relevant compliance requirements.