Ultimate Guide for Quality and Compliance Management 2024

Quality and Compliance are two pillars of a profitable business. How to ensure good quality of products and 100% compliance to norms? Take a dive to know.


Quality and compliance, these are not just terms. For organisations these are mandates for existence. Although they have very little connection with each other on broad level, they are highly connected on a deeper level. They both impact the product as whole.

Consumers today are quality conscious. At the same time, they are equally concerned to know if the products they use follow the norms and standards or not. Therefore, these two attributes can make or break reputation of an organisation.

If quality and compliance are so important, then obviously, there must be some effective way to ensure that the organisation follow quality and compliance norms.

In this blog we will discuss quality and compliance at length. We will try to find out the possible Quality and Compliance Management Software which can help organisations to deliver quality product and yet remain compliant to the norms.

Stay on the page for full information.

What is Quality?

Quality refers to set of qualities expected out of a product or a service. It is a mixed effect of various factors like design, production, efficiency, safety, economy, timeliness and many more.

In other words, quality is a measure of how close it is to specific standards. It also stands for measure of how well a product or service meets its purpose.

What is Quality Management?

It is the process of overseeing the activities, tasks, and processes to produce each time a service or a product with set of expected quality. There are four components of it, namely:

  • Quality planning
  • Quality assurance
  • Quality control
  • Quality improvement

The process of implementing all four is called Total Quality Management (TQM).

What is Quality Management System (QMS)?

It is a system to document policies, processes, and procedures for achieving quality goals.

Since quality is a key differentiator in global market, implementing QMS is important to ensure that the processes run effectively and reduce cost for an organisation.

Benefits of Quality management system

Fundamentals of Modern Quality Management Systems:

Outdated QMS are complicated and have limited capabilities to cater to the present-day requirement.  Modern quality management systems are built on following fundamentals:

Unified application –

Fragmented and disconnected QMS system waste time and money. They put organisation at risk. Therefore, the QMS must have capabilities to unify all division of quality management, like document management, data analysis, training, and others.

One such QMS is QualityMaster. This is a unified application having all the modules integrated and well connected with each other. QualityMaster lets you:

  • Schedule training
  • Store and manage documents
  • Manage risk
  • Manage compliance and audits
  • Take corrective and preventive action

Visibility –

In the fast-moving business times, businesses must be aware of any significant risk right at the moment when they are happening, and not once the damage is done.

Modern QMS should include real-time visibility into all quality activities to eliminate delays in quality analysis.

QualityMaster gives you a deep visibility. It lets you manage risk effectively. It is a full featured product designed to deal with unforeseen risk and help businesses to acquire a systematic approach to stay prepared against risks.

Based on visibility it provides, it flags nonconformance and allows you to take corrective and preventive actions to lower down such nonconformance in future. This way it mitigates possibility of triggering risk and nonconformance in future.

Control – Keeping important and sensitive data unprotected and accessible to everyone leads to many concerns. It can harm reputation of organisation and can cause financial loss.

Modern QMS such as QualityMaster allows you to give conditional access to data, leaving away unauthorized access.  This way, it ensures data integrity.

Essential components of modern Quality Management Software Systems:

Essential components of quality management system

Modern QMS like QualityMaster consists of all the above said modules, providing organisations surety of quality.

Now, as we have discussed quality, quality management and quality management system at length, let us steer towards compliance, compliance management and compliance management software.

What is Compliance?

In general, compliance means following to the rule. It is the state of being as per the guidelines. Definition of compliance also encompasses industry regulations and government regulations.

Companies and organizations today are being more and more compliance aware, because of increasing industry compliance norms, governments laws and consumer awareness.

Overruling compliance might result in huge penalties, cost reputation of the brand and deflect customers to competitors.

What is Compliance Management System?

There are various software which help you manage compliance with various regulations, standards, and legal requirement.

The software automates, consolidates, and streamlines an organisation’s compliance meeting processes. These are called Compliance Management System.

A compliance management system:

  • Manages compliance obligations of an organisation.
  • Automates various tasks in organisation, such as managing contracts or providing auditing tool for internal controls including documentation, report generation, etc.

Aim of a compliance management software is to provide staff with better visibility of compliance requirements and minimize possibilities of your organisation to be penalized.

Benefits of Compliance Management System:

Compliance management system has multiple benefits, like:

  • saving time by automating various processes like data collection, communication
  • tracking changes in compliance requirements
  • integrating the changed or updated compliance with the whole system

An efficient compliance management system like QualityMaster (which is also an effective QMS) has many benefits, like:

  • Efficiently organise and manage information about regulatory environment of organisation. 
  • Easily identify which regulation apply to your organisation.
  • Automating repetitive tasks related to regulatory compliance across various departments of an organisation.
  • Saving from legal suites and penalties

QualityMaster: Quality Management System or Compliance Management System?

QualityMaster is a comprehensive Quality and Compliance management system. Loaded with the benefits of both, it is a Quality and Compliance software.

It is a modern software which makes sure that your products are good in quality and stick to the compliance.

By offering quality products, it helps attracting consumers and building brand image through its host of features like-

  • Supports food-related labelling and reporting requirements falling under FDA, FSMA, GMP, and such along with flagging of ingredients if their nutritional properties in formula exceed established industry standards.
  • Sticking to food labelling and reporting requirements, including GMP, FDA, GFSA requirements.
  • Supporting chemical related labelling and reporting including GMP, SARA Type III, REACH, HAZMAT, SDS, MSDS, INCI requirements.
  • Supporting special reporting of allergen and organic ingredients, as well as of Kosher and Halal products
  • Maintaining master batch records and other key audit records.
  • Graphical bi-directional lot traceability inquiries and recall reports.

On the other hand, by sticking to all the compliances, it is keeping penalties away from your organisation.

Thus, if you are a manufacturer and looking for a Quality and Compliance Management Software, QualityMaster is a perfect solution.

To explore how it can benefit your organisation, feel free to connect to our sales team or visit our website.

5 Ways QMS Software will Transform your Food Manufacturing in 2024

Food QMS software trends in 2023

We are all aware that the food industry works with perishable products that directly impact the health and lives of ones consuming them. People may become unwell or become vulnerable to contamination if there is even the slightest lapse in the product’s quality. Thus, manufacturers must uphold quality standards and fulfil quality requirements before sending the products to market.

The narrative doesn’t finish here; this industry faces numerous other difficulties and obstacles, but it strives to overcome them in order to prosper. And their partner in this journey is food quality control software. Continue reading the blog to know more about it –


Food production is one of the oldest, largest, fastest growing, but most complex manufacturing industry in the world. They operate on thin margins, deal with “increasingly aware” consumers, and issues such as labor complexities, complex supply chains, perishable inventory, and stringent regulatory & food safety requirements etc. These stringent regulatory requirements make it one of the most tightly regulated and controlled industries, and rightly so, as there have been a number of foodborne diseases reported in recent times, and the risk of contamination due to long, complex supply chains, has always been there.

In response to these challenges, FDA and other regulators seek for higher transparency in the food supply chain, and thus push manufacturers towards adhering to stringent industry regulations. This has made them look for solutions that can help them meet the industry-specific regulatory requirements, as well as maintain the food safety & quality standards.

And what can help them in this? Food Quality Control Software.

Food manufacturers have realized that QMS for food can help in combating the challenges related to managing critical quality operations, meeting compliance as well as standards, following ISO guidelines, and in turn, decreasing wastage and losses.

Benefits of using Quality Management System in food industry

A QMS offers document control, change control, training control, audits, CAPA, customer complaints, &
support for other quality processes.

Benefits of Food QMS system

5 ways QMS Software will transform your Food Manufacturing In 2024

Food manufacturers continue to put their trust on software for food quality control. And an efficient food quality management software can help them maintain food safety and quality. Knowing the fact that this software has tremendous potential to solve many problems faced by the industry, let’s know how it will transform the food manufacturing in a bigger frame:

5 ways QMS system will trasform the food manufacturing

Following compliances and regulation

Food industry is all about adhering to international standards as well as national laws, rules, and regulations. Doing it manually is an extremely time-consuming affair and often leads to errors and inaccuracy. However, a   QMS in food industry helps in staying in line with regulations and customs.

A food quality control software can prevent this mistake, ensure that the final product complies with all regulations which keeps businesses stay away from legal obligations and heavy penalties.

Preserving food safety and quality

Today’s consumers are increasingly concerned about the quality of the food they eat. They are keen on finding out about the complete supply chain for consumables, from farm to table.

Quality, food safety, and traceability all play a big part in this situation. A quality control software can enable producers to track each inventory item along the supply chain, perform quality checks at every stage, and ensure that there is constant, unobstructed visibility both forward and backward.

Syncing with the Go-green mission

By following the HACCP guidelines, it ensures maximum productivity by eliminating spoilage, reducing scraps and food wastages. In this way, our environment is also less polluted, and food producers can help contribute to being more environmentally sustainable and green.

Every quality process in the food business is automated and streamlined by a QMS, and as a result, the entire process becomes digital, eliminating the need for paperwork and an enormous number of files and folder actions. Only those with authenticated rights can access the central platform where the papers can be stored, modified, and secured.

Determining the issues & fixing them permanently

If non-conformances (deviations caused from the set standards) are not identified and handled on time, they can create chaos and havoc. For example: The mentioned ingredients of the food product don’t match the actual product.

A QMS in food industry, however, helps in determining issues like these and records them so that they could be fixed and ensures that the same issue never happens in future.

Improvement in supplier/vendor relationships

A QMS solution in food industry helps food manufacturers in evaluating & managing all aspects of suppliers that can have a direct impact on the product quality and also on, brand reputation. It brings every single detail of suppliers in a centralized manner and keeps all the departments on same page. It also helps in supplier verification and background checks.

How Can the Food Industry Benefit from QualityMaster software for food quality control?

QualityMaster – One of the best next-gen QMS tools for food industry that enables the food manufacturing organizations to achieve the highest-possible levels of quality, while maintaining the production efficiency as well as profitability.

Furthermore, it makes it simpler for the producers to comply with the regulatory standards by providing end-to-end visibility and traceability.

QualityMaster software for total quality management in the food industry is a closed-loop quality system and has a variety of standard and unique features that enable food operators to manage all product quality, safety, and compliance issues throughout the production processes and into the supply chain.

Modules Included:

  • Non-conformance -Captures, manages, reports, and tracks, non-conformances from internal/external sources, and performs root cause analysis.
  • CAPA -Identifies quality-related issues, executes containment actions, mitigates recurrence, and verifies the effectiveness of root cause elimination.
  • Complaint Management –Manages and tracks quality-related customer complaints from investigation to resolution.
  • Training Management –Automates the paper-based training processes and tracks all the training records.
  • Change Management -Establishes a proper workflow for documenting changes and automates entire change control process.
  • Document Management –Stores, creates, tracks, retrieves, and manages organizational documents through the value chain.
  • Compliance Management – Automated alerts for potential issues and handle regulatory compliance with ease.
  • Risk Management –Assesses future risks and their impact and drive continuous process improvement through risk control and mitigation.
  • Audit Management –Automates and streamlines the entire audit process to plan, schedule, and conduct audits.

Click here to know how QualityMaster can help your food manufacturing business!

Upsides of QualityMaster’s Food Quality Management System

QualityMaster is the preferred option for operators in the food manufacturing industry due to the following advantages to businesses:

Advantages of food QMS software

To sum up:

QualityMaster comes with a strong Quality Control functionality and has been serving the needs of food manufacturing businesses successfully for over 30 years now. With this software for quality management in food industry, the food manufacturers can maintain the safety & quality of the products and meet the industry-specific regulatory requirements with élan.

To know more about its benefits to your food manufacturing business, connect with us.